May 29th – Force “Make a Copy”

In the previous two post, I’ve talked about an assessment I gave to the students and they had to “Make a Copy” to share with me as they turned it in.  This usually leads to headaches as students can’t find the “Make a Copy” button or someone (if you’ve given editing rights) modifies the original copy.  Well you can only give people the ability to copy the document with a little trick – this will save a ton of time.

May 29th – Forced Copy

On any Google Doc (Slides, Draw, Sheets, etc…) you have a bunch of different “Sharing” options.  You can share with individuals, share with anyone in the organization, share with anyone with the link, make it completely public and share with anyone with the link (outside of the organization).  Typically we share by individual names/email addresses or with anyone in the organization.  But a little trick of changing the URL – just barely – will preserve the original and others can make a copy.

The steps:
1.) Create you document (I’d suggest putting directions on the original document)
2.) Share > Anyone with the Link (might have to select the dropdown, needs to be anyone outside of your organization)
3.) Copy the URL Google Drive gives you
4.) Change the last word “edit” to “copy”
5.) Reload the page and you’ll get the “Make a Copy” screen

Google Make a Copy

Like handing out assignments, students will just need to share with you and you have the original intact!

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